PRACTICAL PLANNING RESOURCE
Overseas construction progress and decision-log template
Agree what your site team should report, which decisions need approval and how records will reach you while you are overseas.
Use this blank template to structure a conversation with your appointed team. It contains no client records, market rates or verified project results.
Download editable CSV ↗How to use this worksheet
Agree the reporting arrangement
Choose a reporting frequency, named site contact and authorised decision-maker. Discuss time-zone overlap and a fallback contact. The template does not establish a reporting promise or service included in your appointment.
Keep evidence and decisions together
Caption photographs with dates and the area shown. Link decisions to the relevant drawing or variation record. Photographs do not replace professional inspection, testing or approval.
Close the loop
At each review, distinguish completed work, upcoming work and unanswered questions. Retain written approvals and carry unresolved decisions into the next update. Avoid sending personal documents through publicly shared links.
Download the file for use in a spreadsheet, or print this page. Information entered in your downloaded copy stays in that copy.
| Reporting item | Record or evidence | Responsible person | Decision / due date |
|---|---|---|---|
| Reporting period and site identification | To complete | To complete | To complete |
| Current approved drawing revision | To complete | To complete | To complete |
| Work completed during the reporting period | To complete | To complete | To complete |
| Dated photographs with location and description | To complete | To complete | To complete |
| Checks by the appointed professionals and their records | To complete | To complete | To complete |
| Open issues and required specialist review | To complete | To complete | To complete |
| Upcoming work and dependencies | To complete | To complete | To complete |
| Materials awaiting owner selection | To complete | To complete | To complete |
| Variation request: scope, cost and programme impact | To complete | To complete | To complete |
| Owner decision and written approval reference | To complete | To complete | To complete |
| Payment milestone and supporting evidence | To complete | To complete | To complete |
| Next update and agreed reporting channel | To complete | To complete | To complete |